Property Manager

Job Details

Location: North Battleford, SK.
Job Type: Full time
Wage Type: Salary

Job Description

Qualifications

  • Minimum 2 years of experience within property management
  • Proficient in Microsoft Office: Word, Excel, Outlook, Office 365 and PowerPoint
  • Familiar with Yardi would be considered an asset
  • Knowledge of WHMIS and all other Health and Safety practices governed by Provincial and Federal Legislation would be considered an asset
  • Knowledge of the Residential Tenancies Act is required
  • Experience analyzing and maintaining computerized rent rolls, receivable and payable reports, and financial reports
  • Willing to work weekends, evenings and on-call when necessary
  • Must possess a valid driver's license and have a reliable vehicle
  • High school diploma or equivalent is required
  • Must have a clear criminal background check

Key Skills and Abilities

  • Pleasant, professional attitude with outstanding interpersonal skills
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize for effective time management
  • Knowledge of sales, marketing and  supervising staff
  • Self-starter with ability to work with minimal supervision
  • Commitment to a positive customer service experience
  • Highly organized and detail oriented
  • Capacity to take initiative and leadership
  • Act as an owner: being assertive and making sound decisions

Job Requirements

  1. Marketing and Leasing
    • Work with the Director of Property Management to determine rates and other competitive changes to meet occupancy and budget objectives
    • Lease vacant units, interview potential residents, carry out lease terminations and arrange collections (as required)
    • Work with the Marketing Team to prepare and execute marketing plans to achieve desired occupancy levels
  2. Resident Services
    • Liaise with maintenance employees and external contractors to schedule tenant requests and ensure that rooms meet Macro Properties standards of rentable conditions
    • Generate positive resident relations by responding to issues quickly
    • Conduct move-in orientations and move-out inspections
    • Ensure all resident information is accurately entered into Yardi
  3. Employee Management
    • Be responsible and accountable for the supervision and activities of all site staff
    • Conduct regular site visits to assess condition of properties and to ensure that maintenance, cleaning and housekeeping functions are performed up to Macro Properties standards
    • Work with Human Resources to recruit, hire, train, and retain qualified employees 
    • Create work schedules for employees and report employee hours, vacation, sick days, etc.
    • Motivate and guide staff through feedback, direction, and support
    • Ensure that all company policies are being followed by on-site employees
    • Conduct performance evaluations
    • Administer disciplinary action and terminations when necessary
  4. Budgeting and Reporting
    • Collect budgeted income including gross rents, bad debts, service charges, and laundry income
    • Enter collected income in Yardi
    • Monitor, analyze and report on monthly budget variances
    • Prepare various financial reports pertaining to variance analysis, vacancy rates, rent roll review, laundry sales and other relevant reporting information as required
    • Prepare annual budgets & monthly reporting for operating income, expenses & capital expenditures for each property
  5. Maintenance and Capital Improvements
    • Manage the successful completion of property specific projects including tendering of contracts, interaction with contractors and relevant vendors, construction, deficiencies, budget versus actual project spend and all other relevant responsibilities as it relates to capital projects
    • Ensure efficient operation, maintenance and repair of properties including compliance with government regulations, achievement of maintenance/life safety standards and sourcing cost effective ways to operate
    • Conduct long-term planning to accommodate structural, environmental, system, equipment and furnishing repairs, replacements and enhancements
    • Conduct inspections and ensure routine maintenance is completed as scheduled or assigned
    • Perform minor maintenance including but not limited to garbage removal, snow removal, landscaping etc.
  6. Additional Duties
    • Provide on-call support to residents by responding to after-hour emergency calls, informing maintenance staff as well as attending after hours emergencies if and when required
    • Ensure smooth operation of the office including but not limited to: answering incoming calls, photocopying, and filing etc.
    • Drive to post office, bank, office supply stores etc. for business purposes
    • Responsibilities are not limited to what is outlined above and may change

 

Macro Office

516 Glencairn Avenue, Toronto

(416) 789-0858